SLO & Student Venture Grant Funding

Sponsorship & Grants Committee

The Sponsorship & Grants Committee is here to review Student-led organization (SLO) funding requests, along with individual student venture grants, pursuant to the financial policies of the Northern Undergraduate Student Society.

NUGSS offers both Student-Led Organization Grants and Student Venture Grants to the undergraduate student body. Applications must be submitted to the office or to nugss-officemanager@unbc.ca for review, and you will then be advised of the next available meeting.

SLO funding will be allocated on an event-by-event basis.

SLO Funding for Events and Activities

Planning a future event? Whether it is a fundraiser or a way to promote your SLO, you can apply to NUGSS for funding. An event can be social, educational, fundraising, or another event as deemed appropriate by the Sponsorship & Grants Committee.

Eligibility

1. You must be a recognized NUGSS SLO.

2. Your request for funding is for an upcoming event/activity, not for funding past activities

After you have satisfied the above criteria, these are your next steps:

1. Pick up the SLO funding application at the NUGSS office or download it from our website via the link below.

2. Make a budget for your event, specifying both revenues and expenses.

   1. You will need to determine exactly how much everything will cost, create a comprehensive budget, and record key information in the application.

   2. You need to be very specific with your costs. Know in advance how much it all cost. i.e., if it is a dinner event, know exactly how much a plate of food will cost.

   3. Also, write down how much you will contribute to this event and how much fundraising you have done for it.

3. At least one week prior to the meeting, SLOs must submit up-to-date bank account statements and any other financial documents deemed necessary to ensure that accurate accounts are maintained.

4. Drop off your application to the front desk of NUGSS or email the scanned copy to nugss-officemanager@unbc.ca

Show up for the scheduled meeting with your budget and be ready to answer any questions that the committee members might have.

1. After the meeting, you will be informed if you were approved for funding or not.

2. NUGSS will fund SLOs on an event-by-event basis, which means you will need to apply for funding for each event separately.

3. NUGSS will fund based on the SLO status report approved by the Board of Directors:

• Probationary SLOs may apply for a maximum of $150 (one hundred and fifty dollars) per NUGSS fiscal year.

• Established SLOs who applied by the SLO renewal deadline may apply for a maximum of $500 (five hundred dollars) per NUGSS fiscal year.

Information! Please note: NUGSS DOES NOT RETROACTIVELY FUND EVENTS. Whenever possible, submit your funding request a couple of weeks before your event, in case you need to make adjustments to your application before it can be approved.

Student Venture Grants

Student Venture Grants are available to assist students with educational ventures involving travel.  

The following criteria pertain to the administration of Student Venture Grants:

1. Each individual grant will not exceed $100.00.

2. Individuals are eligible for no more than one Student Venture Grant per year.

3. Students are only eligible for Student Venture Grants if their associated club has not been funded by the Sponsorship & Grants Committee for the specific event.

4. A student may not be given both a Student Venture Grant and club funding for the same event or conference.

5. Student Venture Grants can be funded retroactively up to 7 days after the event.

Please see Financial Policy IX, available in the Policy Manual on the Documents Page.

To apply for a Student Venture Grant, please fill out the MAC Application for Individual Student SVG, or the form in the NUGSS office. Submit your application form and a copy of receipts related to your application (flight booking, hotel reservation, conference booking, etc.) 

All applications must be received at least two business days prior to the Sponsorship & Grants Committee meeting. Your application will be placed on the meeting agenda, where your request will be reviewed. NUGSS will advise of their decision and, if approved, you will be e-transferred the awarded funds. If you have any questions, please e-mail our Office Manager at nugss-officemanager@unbc.ca

MAC Application for SLO Grant Funding

SLO FUNDING RUBRIC

If you would like to make an application, it must be sent to nugss-officemanager@unbc.ca, and we will contact your SLO to schedule a date for the committee meeting.

If you have additional questions, please email the General Manager at nugss-gm@unbc.ca.